V5GA
Immigration advice for businesses
1. Internal I-9 Audits
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Thorough Review: We review the company’s current and past I-9 forms to identify errors, omissions, or falsifications.
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Risk Assessment: We calculate the potential exposure to fines in the event of a surprise inspection by ICE.
2. Correction and Remediation
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Legal Correction: If errors are detected during an audit, we advise the company on how to legally correct the defective forms without committing new violations (for example, correction fluid should never be used, nor should the original information be erased).
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Updates: We help ensure that new verifications (Section 3 of Form I-9) for employees with temporary work authorizations are completed on time.
3. E-Verify Implementation and Management
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Integration: We help the company sign up for and use E-Verify, the government’s online system that compares information from Form I-9 with federal records to confirm employment eligibility.
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TNC Resolution: Training staff on how to handle “temporary nonconfirmations” (TNCs) fairly and legally, avoiding employment discrimination.
4. Transition to Electronic Systems
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Digitization: We provide guidance on selecting and implementing electronic I-9 software that meets the strict security and data retention standards required by the government.
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Data Migration: We help you transition from paper records to a secure digital format.
5. Training and Education
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HR Training: We offer workshops and seminars for hiring and human resources staff on how to correctly complete Sections 1, 2, and 3 of Form I-9.
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Discrimination Prevention: We train staff to avoid illegal practices, such as requesting specific documents (overscreening) based on national origin or citizenship.
6. Policy Development (SOP)
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Procedure Manuals: We develop standard operating procedures (SOPs) tailored to your company, detailing the exact steps from initial processing through to the storage and destruction of forms.
7. Representation in Government Audits (ICE)
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Response to the NOI: If your company receives a “Notice of Inspection” (NOI) from ICE, we have specialized attorneys who assist the company in gathering, quickly reviewing, and submitting the requested documents within the required timeframe (generally 3 business days).
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Negotiation of Fines: We work on your behalf to mitigate and reduce potential fines imposed by the government by demonstrating the company’s “good faith” efforts.
In conclusion, hiring our services is often a preventive investment that helps you avoid costly audits and protect your company’s reputation.
